PTA Nominating Committee Needed

Verify that each nominee is a member of your PTA.

It is the duty of the Nominating Committee to select the best-qualified candidate possible for each office to be filled. The offices to be filled are specified in the bylaws.

Solicit suggestions for nominees from the membership.

Give careful consideration to qualifications of candidates. Check bylaws for duties of each office.

Identify characteristics and skill sets needed in the leadership of the local PTA to accomplish the strategic plan.

Screen, evaluate and nominate candidates for officers.

All candidates will be screened. Conducting an interview is recommended but not mandatory. The same questions should be asked of all candidates per position. For example, all treasurer candidates must be asked the same questions. These questions can be different or the same as the questions you ask of the Secretary candidates, but all secretary candidates are asked the same questions.

A subjective evaluation of the candidates based on qualifications and skills will be made to result in a nomination of a candidate to the General Membership.

If possible, contact prospective nominees while committee is meeting. Fully outline the duties of office when contacting potential nominees and give them a clear understanding of responsibilities and time commitment of that office.

 Allow time for nominee to consider the position before asking for a decision. You do not have to ask the person currently serving in an office to serve another term.

If a member of the Nominating Committee is being considered for an office, he/she must leave the room during the discussion and return when the vote is taken.

All votes taken by the Nominating Committee must be by ballot and require a majority vote to pass/carry.

If a member is approached before the committee meets, be sure he/she understands that he/she is only giving permission for his/her name to be submitted as a suggested nominee.

The Nominating Committee prepares and presents a report for the PTA board meeting and the association/general meeting, listing nominees for each office. It is not necessary for all members of the committee to sign the report for it to be valid, only a majority of the committee. If a committee member does not agree with the report, they do not have to sign it.

Post the proposed slate of officers, per the local unit bylaws or standing rules, prior to the election meeting.

The committee's work is completed and it is automatically discharged when its report has been presented to the membership at the election meeting. However, if a nominee withdraws before the election is held, the committee reconvenes and elects another candidate.

At the regular association meeting, the chair of the Nominating Committee reads the Slate of Nominees and hands it to the presiding officer.